Job Title: Procurement Officer
Organization: Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Location: Mbarara, Uganda
Roles and responsibilities
- Carry out procurement processes in time and line with EGPAF’s laid down policies, donor(s) regulations, and applicable statutory provisions.
- Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
- Organize, moderate, and document procurement committee deliberations.
- Track orders and confirm system lead times, delivery dates, and costs.
- Ensure that the procurement processes are executed through EGPAF’s approved online system.
- Prepare weekly management procurement and logistics reports and any other ad hoc reports as may be required from time to time by the management.
- Ensure that all the vendors that EGPAF does business with are properly registered and are subjected to proper due diligence processes including Bridger/watchlist checks.
- Identify opportunities and implement actions aimed at achieving efficiencies in procurement and logistics processes.
- Advise/update the senior leadership and the procurement review committee on emerging procurement and logistics issues.
- Ensure that invoices are properly supported before payment consideration.
- Facilitate good mutual business relationships with suppliers/vendors.
- Maintain up-to-date procurement documents filing system.
- Support the preparation of annual and ad hoc procurement plan processes.
- Carry out any other duties reasonably assigned by the Supervisor.
Minimum Qualifications:
- Bachelor’s degree in Procurement and logistics management, Business Administration, or related field.
- At least 5 years of progressive hands-on experience in procurement and logistics
- Mandatory Relevant professional membership.
- Hands-on experience with ERP systems or any relevant procurement business solutions systems.
- Good understanding of USAID Rules and Regulations and Uganda procurement laws.
- Strong attention to detail, and sound technical and analytical skills.
- Ability to take sound meeting minutes.
- High level of integrity.
How to apply
Interested applicants should submit their applications online via the link below: Click Here To Apply!
Application deadline: 3rd May 2023
Only shortlisted candidates will be contacted for interviews.
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