Job Title: Procurement Officer

Organization: Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Location: Mbarara, Uganda  


Roles and responsibilities

  • Carry out procurement processes in time and line with EGPAF’s laid down policies, donor(s) regulations, and applicable statutory provisions.
  • Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
  • Organize, moderate, and document procurement committee deliberations.
  • Track orders and confirm system lead times, delivery dates, and costs.
  • Ensure that the procurement processes are executed through EGPAF’s approved online system.
  • Prepare weekly management procurement and logistics reports and any other ad hoc reports as may be required from time to time by the management.
  • Ensure that all the vendors that EGPAF does business with are properly registered and are subjected to proper due diligence processes including Bridger/watchlist checks.
  • Identify opportunities and implement actions aimed at achieving efficiencies in procurement and logistics processes.
  • Advise/update the senior leadership and the procurement review committee on emerging procurement and logistics issues.
  • Ensure that invoices are properly supported before payment consideration.
  • Facilitate good mutual business relationships with suppliers/vendors.
  • Maintain up-to-date procurement documents filing system.
  • Support the preparation of annual and ad hoc procurement plan processes.
  • Carry out any other duties reasonably assigned by the Supervisor.


Minimum Qualifications:

  • Bachelor’s degree in Procurement and logistics management, Business Administration, or related field.
  • At least 5 years of progressive hands-on experience in procurement and logistics
  • Mandatory Relevant professional membership.
  • Hands-on experience with ERP systems or any relevant procurement business solutions systems.
  • Good understanding of USAID Rules and Regulations and Uganda procurement laws.
  • Strong attention to detail, and sound technical and analytical skills.
  • Ability to take sound meeting minutes.
  • High level of integrity.


How to apply

Interested applicants should submit their applications online via the link below: Click Here To Apply!

Application deadline: 3rd May 2023

Only shortlisted candidates will be contacted for interviews.

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