Job Title: Administrative Assistant to Head HR and Administration
Organization: Uganda Electricity Transmission Company Limited (Uetcl)
Duty Station: Kampala
Roles and Responsibilities
- Maintain proper and requisite records of all documents in the office of the Head of Human Resources and Administration.
- Perform administrative roles that comprise but are not limited to the following tasks:
- Ensure adequate stock of office supplies
- Ensure that facilities like office machinery and appliances are regularly serviced and are in proper working order
- Arrange for all needs of the office
- Register incoming /outgoing mail, filing of documents and correspondences.
- In consultation with the Supervisor, arrange and manage the activity dairy.
- Answer and make telephone calls, and take messages on behalf of Manager.
- Receive and channel visitors.
- Type, take dictation, to transcribe, to photocopy and carry out similar basic office routines.
- Carry out any other duties as may be assigned from time to time.
Minimum Qualifications
- A bachelor’s degree with honours in Secretarial Studies or Office and Information Management or relevant degree from a recognized University.
- At least 2 years’ experience in a similar role carrying out secretarial duties and handling people and paper traffic in a busy office.
- Must understand the sensitivity of the position, must maintain confidentiality, and uphold professional ethics at all times
- Possess skills in office management.
- Must have good skills and experience in a range of computer software application packages, as well as good language skills
- Must be responsible, organized person capable of executing duties with minimum supervision
- Must possess good communication, reporting and interpersonal skills
- Must have a pleasant personality that exudes good nature to handle and treat visitors to the office as customers
- Must be a diligent person able to withstand stressful work situations and tolerate demands for extra effort and work extra hours.
- Must demonstrate knowledge and experience handling secretarial, clerical and administrative duties.
- Must be computer literate.
- A person of integrity, highly motivated, innovative and a committed team player.
Application Instructions
Interested candidates should submit their applications online via the link below:
Closing Date: 7th July 2023
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