Job Title: Supply Chain Volunteer
Job ID: req51532
Location: Palabek Kal, Uganda
Category: Operations & Administration Support
Employee Category: Volunteer
Job Type: Full Time
Open To Expatriates: Not Applicable
Currency: Ugandan Shilling
Compensation: Monthly
About Us:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic well-being, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity, and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people worldwide for a better future.
Organization Background:
The International Rescue Committee (IRC) is one of the world’s leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people affected by war and natural disasters. Active in public health, education, livelihoods, women’s empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.
The IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and development, Health, Economic recovery and Development and women protection and empowerment as well as contributing to the response to the Southern Sudanese Refugee situation. IRC Uganda has a head office in Kampala, field offices in Lamwo, Moroto, Kyaka, and West Nile.
Job Overview:
The Supply Chain Volunteer holds the primary responsibility of carrying out various supply chain monitoring and coordination functions including warehousing, asset management, procurement, logistics/transport, and maintenance reporting any incidents that may arise immediately to the Supply Chain Officer.
Duties and Responsibilities:
- Implementation and maintenance of standard IRC procurement policies and procedures.
- Ensuring that procurement is conducted in accordance with IRC and donor-specific policies.
- Attending all procurement committee meetings as a nonvoting member.
- Coordination with Finance, Admin, and program departments to ensure integrated internal controls by raising timely payment requests for all vendor invoices with fully auditable supportive documentations submitted to Finance.
- Ensuring that a transparent and responsive procurement process is implemented and maintained.
- Routine communication, coordination, planning with the relevant staff/programs regarding the order and delivery of supplies.
- Ensuring that all supplies, services, and equipment required are delivered in time.
- Establishment and maintenance of ethical, professional working relationship with suppliers.
- Follow up with staff to ensure attendance registers are obtained to support expedite vendor invoice payments.
- Receive non-pharmaceutical inventory supplies delivered by vendors and preparing delivery reports matching the PO, supplier delivery notes, and the invoices.
- Maintain non-pharma inventory store/admin store and update all inventory tools to ensure proper tracking of inventory in and out of the store.
- Participate in the monthly inventory counts for both pharma warehouse and non-pharma warehouses following all the standard operating procedures of Inventory counting.
- Prepare waybills and gate pass for any goods that leave store/office.
- Prepare and submit inventory reports weekly and end month.
- Support admin to prepare consumption reports for all facilities including office to inform replenishments are approved.
- Any other duties or tasks as assigned.
Minimum Qualifications:
- University degree in Procurement, Business Administration/Financial Accounting, or Logistics related Program or equivalent (CIPS qualification will be an added advantage).
- Fluent English (written and spoken) and Arabic.
- At least 1 year of prior experience of working in Supply chain management in a multi-cultural environment.
- Good communication and staff management skills.
- Computer literacy (Microsoft Office Word and Excel spreadsheets; Outlook).
- Excellent interpersonal and communication skills.
- Remains productive when under pressure.
- Knowledge of procurement principles and contract Management.
- Commitment to understanding IRC’s aims and IRC way.
- Demonstrates a systematic and efficient approach to work.
Professional Standards:
IRC workers must adhere to the values and principles outlined in the IRC Way – Standards for Professional Conduct. These are Integrity, Service, Accountability, and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Gender Equality & Equal Opportunity:
IRC is an Equal Opportunity Employer and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status, or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.
Standard of Professional Conduct:
The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion:
The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
