Job Listing: Senior Secretary (Full-Time)
Organization: Spear Motors Ltd
Location: Nakawa, Uganda
Industry: Automotive
Key Duties and Responsibilities:
- Ensure the chairman’s Office is clean, tidy, and professionally arranged at all times, with office equipment and supplies readily available.
- Maintain and update the chairman’s official diary, appointment schedules, and calendar, providing timely reminders.
- Prepare the chairman’s itinerary and handle travel requirements, including arranging travel and accommodation for official visitors.
- Receive, attend to, and schedule chairman’s visitors for appointments.
- Handle the chairman’s official communications, including telephone calls, manual mails, and email messages.
- Prepare and process the chairman’s documents, including reports, invoices, and letters.
- Prepare responses to routine correspondences and reports for the chairman’s approval.
- Arrange correspondences, mail, and reports in priority action order for the chairman.
- Update and follow the chairman’s delegated tasks, ensuring deadlines are met.
- File the chairman’s official documents and correspondences in an orderly manner and ensure safe custody of confidential files.
- Handle administrative details and coordinate workflow of the Chairman’s commitments and activities.
- Perform any other duties assigned by the Chairman.
Qualifications, Skills, and Experience:
- Diploma/Degree in Secretarial Studies.
- Two years of relevant experience in a similar position in a busy medium-sized Company.
- Excellent communication and interpersonal skills.
- Good knowledge of office administration and secretarial work.
- Practical knowledge of stores management.
- Proficiency in computer applications, including business applications.
- Numerical and analytical skills.
- Excellent negotiation skills.
- Customer care and public relations skills.
How to Apply: If you believe you meet the requirements as noted, submit an up-to-date CV, application letter, and academic documents to the email recruitment@spearmotors.co.ug or hand-deliver at the office reception at Spear Motors Ltd in Nakawa addressed to the Human Resource Manager.
Deadline: 31st May 2024
Spear Motors Ltd is the Sole official distributor for Daimler AG of Stuttgart, Germany, manufacturers of Mercedes Benz, and other legendary brands like Chrysler, Jeep, Dodge, Great Wall Motors, Kinglong Buses, and Deutz Fahr Tractors.
