MRC Uganda Jobs – Administrative Assistant

MRC Uganda Jobs

Job titleAdministrative Assistant-Regulatory Affairs – MRC Uganda Jobs

Organisation: MRC/UVRI

Reporting to: The Clinical Research coordinator

Duty Station: Entebbe, Uganda

About US:

MRC Uganda Jobs: The Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI) based at the Uganda Virus Research Institute in Entebbe is a bilateral multi-disciplinary research organization funded by, the Medical Research Council (UK) and Centers for Disease Control and Prevention (CDC) in Uganda under the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and other donor agencies. Established in 1988, the MRC/UVRI Uganda Research Unit on AIDS is an internationally recognized center of excellence for research on HIV infection and related diseases, contributing knowledge on the revolving epidemic, the evaluation of innovative health care options, treatment and prevention, and the development of health policy and practice in Africa and worldwide.

Job summary:

MRC Uganda Jobs: The Administrative Assistant – Regulatory Affairs will provide support Clinical Research Co-ordination section.


  • Review submission packages and facilitate submission to Ethical and regulatory bodies.
  • Develop and maintain tracking system to assess progress on submission
  •  Maintain up to date regulatory binders
  • Develop Standard Operating Procedures that streamline regulatory procedures
  •  Correspond with Ethical and regulatory bodies
  • Ensure timely renewal of Annual Practicing Licenses and registration certificates of researchers
  • Ensure proper filing of study documents and receipts in properly labelled files
  • Obtain clearance for manuscripts from UNHRO
  • Inform UNHRO of publications from the unit.
  •  Ensure feedback to project leaders, about all documentation, submissions and communications
  •  Keep a record of documents coming and leaving the office
  •  Archiving of completed studies documents
  • Together with the CRC, ensure payments are made to the regulatory authorities in a timely manner.


  • Diploma in Nursing, Bachelor of Public Administration and Management or Office Management, Bachelor of Administration or any other related.
  •  Administrative capacity working on Clinical research projects is an added advantage.
  •  Previous research experience in managing regulatory documents.
  • Short courses on research methods, GCP training are an added advantage.
  • Knowledge of ICHGCP, Clinical Research Regulations. 6. Computer literacy in Microsoft word, excel, internet and endnote

Please quote the following position code in the subject line of the email:

Job application procedure
If you believe that you are the right candidate for the above positions, please email your application to: recruitment@mrcuganda.org  Applications should include a cover letter, CV, daytime telephone contact and three traceable professional references; and should be emailed by Friday, 17th November 2017.

Only short-listed candidates will be contacted for interview. Note that academic qualifications will be subjected to verification by the issuing institutions. All application documents should be emailed as one document. Applications should be addressed to:

The Human Resource and Administration Manager
MRCIUVRI Uganda Research Unit on AIDS
P. O. Box, 49, Entebbe – Uganda

Deadline of this Job: Friday, 17th November 2017

MRC Uganda Jobs – Administrative Assistant


Mapenzi Events Ltd – Office Manager

Mapenzi Events Ltd

Job Title:    Office Manager

Organization: Mapenzi Events Ltd

Duty Station: Bunga, Kampala, Uganda

Reports to: Management

About Us:

Mapenzi Events LTD primarily does events management that also includes Food Catering services, provision of beverages, décor services, digital media services among other services.

Our focus is to plan and coordinate events for our clients, and these includecorporate events – such as cocktail parties, product launch and such similar events, we plan weddings and introduction ceremonies – like kwanjula and kuhingira, bridal showers and private parties like for baptism and Christian confirmation or similar ones for Muslims, and house warming and or such similar private events. Often, as part of the package our client require that we do photography and video coverage, and increasing a need for new media services especially for our corporate clients.

Job Summary: The Office Manager will take overall leadership and be a coordinator of the Mapenzi Events business.  This role requires a hard-working person who will offer full dedication to the job. The tasks involve making calls to prospects, corresponding via E-mail, Phone and other Digital Media services such as WhatsApp, Facebook etc  to client prospects, and responding to inquiries by sending product brochures and quotations for our services. The role would also involve issuing Invoices, organizing site visits, maintaining a directory of services providers, and handling “bidding” for services on behalf of our clients. Overall, the Office Manager will ASSIST Management in nearly all daily chores of running the company.

Key Duties and Responsibilities:   

  • Correspond with client prospects, and make follow-ups on sales leads.
  • Organize office with systematic filing of hard copy and soft copy documentation.
  • Be in charge of Customer Care using several media services that include E-mail, the Phone, Facebook, Instagram, WhatsApp, SMS etc ..  and make sure the company has at all times a good reputation on timely replies to inquiries.
  • The incumbent will issue quotations and Invoices in a timely way, and ensure collection of Accounts Receivables
  • Maintain an accurate database of suppliers, and be the one to the liaison with pre-qualified suppliers.
  • Be at hand to organize site visits to event venues by assigning the right resource, and making sure the outcome of site visits is captured and utilized with client quotations.
  • The jobholder will also schedule and plan internal meetings, and to make appointments for external meetings.
  • Monitor office supplies and services making sure of proper use, and to make sure that usage cost is within budget.
  • Support management at all times on assignments that may be given to you.

Qualifications, Skills and Experience:  

  • The applicant for the Office Manager job opportunity should preferably hold a first degree or equivalent in a relevant discipline i.e. Business Administration, SWASA, Accounting, or self-taught individual with can demonstrate the attributes listed here for this job.
  • Proficiency in use of computers especially with use of the Microsoft Suite, good knowledge of the Internet and use of new media Services i.e. Facebook, SMS, WhatsApp etc .
  • Confident, and can keep Confidentiality of Company Secrets
  • One with attention to detail with minimum errors and mistakes
  • Highly self-motivated, Dependable, Reliable and Good Customer Care Instincts
  • Good Verbal and Written Communication skills
  • Excellent interpersonal skills especially in negotiations
  • Good telephone etiquette
  • Good planning and scheduling skills

How to Apply:

All suitably qualified and interested candidates are encouraged to send an updated CV only via e-mail to: jobs@mapenzi.ug or send via Skype ID to: charles1musisi

Deadline: 27th August, 2017

Mapenzi Events Ltd – Office Manager


Administration Jobs In Uganda 2017 – Fresh Graduate Administrative Assistant at MUST

Administration Jobs In Uganda 2017

Job Title: Administrative Assistant (Administration Jobs In Uganda 2017)

Duty Station: Mbarara, Uganda

Reports to: Finance Manager – MUST

Salary Scale:  Shs. 2,682,316 /= per month

About US:

Administration Jobs In Uganda 2017: Mbarara University of Science & Technology (MUST), commonly known as Mbarara University, is a public university in Uganda. Mbarara University commenced student intake and instruction in 1989. It is one of the eight public universities and degree-awarding institutions in the country. MUST is accredited by the Uganda National Council for Higher Education.

Job Summary: Maintain computerized accounting system in respect to cash books and general ledger

Key Duties and Responsibilities:

  • Maintain computerized accounting system in respect to cash books and general ledger
  • Tasked with the preparation of bank reconciliation statements
  • Establish and maintain supplier accounts
  • The incumbent will prepare periodic financial reports for management and Donors
  • Other duties as assigned by supervisor.

Qualifications, Skills and Experience: 

  • The applicant should preferably hold an Honours B.Com (Accounting) or BBA (Accounting).
  • Evidence of pursuing professional qualification of CPA or ACCA will be an added advantage.
  • Previous exposure and experience in the use of the Computerized Accounting systems and use of Microsoft office applications will be an added advantage.
  • Ability to work for long hours, at times during evenings and weekends.
  • Excellent interpersonal skills and be a team player. High level of organizational skills.
  • Highly flexible and proactive to work Ability to work with minimum supervision.
  • Ability and willingness to learn Donor and government accounting procedures.
  • Age: Below 30 years.

How to Apply:

All candidates who are suitably qualified should send their applications accompanied by copies of all relevant academic documents (O’ and A level, degree and other certificates) plus three names of referees (excluding social referees) and their postal/email addresses to:

The University Secretary, Mbarara University of Science and Technology (MUST) P.O Box 1410 Mbarara, Uganda.

Deadline: 13th March, 2017

Administration Jobs In Uganda 2017 – Fresh Graduate Administrative Assistant at MUST

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