UNHCR Jobs 2018 – Office Assistant

UN Jobs Uganda - UNHCR Jobs 2018
Job Title: Office Assistant – UNHCR Jobs 2018
Location: Kampala
Length of contract: 1 Year with possibility for extension

UNHCR Jobs 2018: The Office of the United Nations High Commissioner for Human Rights (OHCHR) represents the world’s commitment to universal ideals of human dignity. We have a unique mandate from the international community to promote and protect all human rights.

The High Commissioner for Human Rights is the principal human rights official of the United Nations.

The High Commissioner heads OHCHR and spearheads the United Nations’ human rights efforts. We offer leadership, work objectively, educate and take action to empower individuals and assist States in upholding human rights.

We are a part of the United Nations Secretariat with our headquarters in Geneva.

Duties and Responsibilities
Under the supervision of the Head/Deputy of OHCHR, the Management Assistant will be responsible for the following duties:
  • Drafting correspondence for Management as requested;
  • Monitoring and alerting on deadlines for submission of required documentation;
  • Supporting the Administration Team Leaders and Desk Officers in preparing and finalizing documents,
  • Maintaining and organizing the filing system for Administration Record, distribute and file in  Record, distribute and file in an efficient registry and filing system all incoming and Administration Section outgoing correspondence
  • Sourcing for quotations and making Analysis for the certification of the Administrative Officer
  • Prepare commitment letter for approved purchases
  • Receive and register new purchases
  • Issue items from the store and maintain proper update of store request forms and stock cards
  • Send quarterly request to the Administrative assistant for replenishment.
  • Check, process and record all payments
  • Administer invoice and expenses claims received
  • Book keeping functions
  • Any other related duties assigned.
Professionalism: Ability to implement administrative policies/principles, preferably related to project/programme implementation. Affinity with budgeting and accounting. Knowledge of UN activities preferable. Conscientious and efficient in meeting commitments, observing deadlines and achieving results. Calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals, supports and acts in accordance with the final group decision, solicits input by genuinely valuing other’s ideas and expertise, is willing to learn from others. Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Communication: Speaks and writes clearly and effectively, listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience, demonstrates openness in sharing information and keeping people informed.
Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources.
Required Skills and Experience
Education:   Secondary Education preferably with specialized certification in Accounting and Finance.
University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
Experience: At least 2 years of combined progressively responsible experience in related area of work.
Language: Fluency in oral and written English.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

How to apply:

Click here to apply

Deadline: 01/March/2018