UNHCR Uganda Jobs 2021 – Fresher Administrative Assistant

UNHCR Uganda Jobs 2021

Job Title: Administrative Assistant – UNHCR Uganda Jobs 2021

Organization: UNHCR Uganda

Job Location: Moyo, Uganda

 

 

UNHCR Uganda Profile:

The United Nations High Commissioner for Refugees (UNHCR) is a UN agency mandated to aid and protect refugees, forcibly displaced communities, and stateless people, and to assist in their voluntary repatriation, local integration or resettlement to a third country. UNHCR was created in 1950 to address the refugee crisis that resulted from World War II. The 1951 Refugee Convention established the scope and legal framework of the agency’s work, which initially focused on Europeans uprooted by the war. Beginning in the late 1950s, displacement caused by other conflicts, from the Hungarian Uprising to the decolonization of Africa and Asia, broadened the scope of UNHCR’s operations. Commensurate with the 1967 Protocol to the Refugee Convention, which expanded the geographic and temporal scope of refugee assistance, UNHCR operated across the world, with the bulk of its activities in developing countries.

 

 

Job Summary:

The Administrative Assistant will provide administrative assistance to the immediate supervisor and/or Head of the Office, and/or to the Unit as a whole to ensure that routine services and activities within the administrative domain are properly implemented. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The assignments are mostly standard tasks including limited interpretation of subject matter and information exchange between staff in the office, at the duty station and external officials of other institutions to ensure mutual understanding. The incumbent¿s workload and the assignments will remain under constant guidance and direction of the supervisor.

The Administrative Assistant is a position within an office/Division/Bureau that requires basic knowledge of administrative rules, procedures as well as operational standards of a UNHCR office. The nature of certain administrative/personnel functions require discretion and confidentiality.

 

 

Roles and Responsibilities for UNHCR Uganda Jobs 2021:

  • Arrange appointments/meetings both internal and external, some involving high ranking officials.
  • Receive visitors, place and screen telephone calls, respond to routine requests for information and take notes at meetings as and when required.
  • Maintain hard and electronic office files and records; classify and code material relating to a variety of topics;
  • Receive, review, sort and distribute all incoming and outgoing correspondence, office pouch and material, highlight priority items and attach necessary background information. Maintain a follow up system.
  • May be required to maintain/update confidential files.
  • Draft routine correspondence, memoranda and reports. Format more complex documents by using the appropriate technology.
  • Facilitate implementation of Personnel administrative formalities and processing of documents in relation to official travels, leaves and movements of staff. Support staff members with processing personnel-related documentation.
  • Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all admin procurements and disposal of UNHCR property are done and recorded accurately.
  • Assist the supervisor to monitor and record expenditure/disbursement of funds.
  • Following instructions from the supervisor make logistic and administrative arrangements for seminars, workshops, and briefings that may be required by the Office/Division.
  • May regulate and monitor routine provision of services and/or shifts from providers, as and when applicable;
  • Monitor office/compound facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time.
  • Perform other related duties as required.

 

 

Minimum Qualifications for UNHCR Uganda Jobs 2021

Education & Professional Work Experience

Years of Experience / Degree Level

  • G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Certificates and/or Licenses

  • Business Administration, Finance, Office Management, Human Resources or other related field

(Certificates and Licenses marked with an asterisk* are essential)

Functional Skills

  • *IT-Computer Literacy
  • UN-UN/UNHCR Administrative Rules, Regulations and Procedures
  • UN-UN/UNHCR Financial Rules and Regulations and Procedures
  • IT-PeopleSoft Applications

(Functional Skills marked with an asterisk* are essential)

 

 

How To Apply for UNHCR Uganda Jobs 2021

All interested and suitably qualified candidates should submit their applications through the link below.

Click here to apply

Deadline: 24th November 2021

 

 

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NOTE:

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