Job Title: Fleet Management Assistant – IDI Uganda Jobs 2022
Organization: Infectious Disease Institute
Location: Kampala, Uganda
Infectious Diseases Institute Profile:
The mission of the Infectious Diseases Institute (IDI) is to build capacity of health systems in Africa with strong emphasis on infectious diseases through research, and capacity development. IDI has five operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research and Laboratory services (provided through a partnership with the Makerere University-John Hopkins University Core Lab) and Outreach. IDI invites applications for the following full-time positions for upcoming US government (USAID) sponsored projects for delivery of services for HIV/AIDS and related health conditions.
Job Summary:
The Fleet Management Assistant is a member of the Finance and Operations unit of USAID LPHS-TB Activity charged with management, inventory, control and insurance of the project fleet. Functionally, he will be a member of the fleet team within the operations section of the Finance and Administration Department.
Roles and Responsibilities:
- Follow up of approvals and LPOs for fleet related works in procurement and finance
- Generate weekly and monthly fleet operational reports to be shared with the Project Administrator and Finance and Operations Manager
- Enter data for works, tyre dressing and repairs of vehicles and ensure records are filled for Traceability purposes
- Ensure all invoices tally with information on purchase order and quotation before payments are processed
- Ensure fuel accountabilities received from project fleet and car hires engaged by the project are checked, verified and recorded in the book ready to be reviewed by the Project Administrator
- Review fuel tracker mileage reports to ensure proper fuel usage and driver behaviour is maintained
- Detect and solve the fuel accountability queries with the initiator (Transport Assistants/Finance and admin assistant), Card statement Reading/ Balances Vs. the Actual usage
- Ensure safety standards and procedures are adhered to by both staff and Transport Assistants, checks that safety equipment is installed in each LPHS-TB Activity vehicles
- Coordinate all key training for the fleet team especially safety, repair techniques and defensive driving
- Ensure all information regarding vehicle works is stored and ready for retrieval at any time of need.
- Supervise the dispatch of drivers, co-ordinate their movements, schedule on rotational system, advise on security, particularities and anomalies on the routing, take appropriate action in case roads are blocked or impassable
- Ensure vehicle mileage logbooks are updated and all required information is documented.
- Assist in planning and coordinating vehicle/staff movements and ensure necessary paper work for transport and delivery of goods are filled.
- Ensure Itinerary and booking for staff/partners’ movements on domestic trips are followed as per the plan
- Carryout Inspection of all hired and LPHS-TB project vehicles, ensure hey are in good serviceable and mechanical fitness condition.
- Assist in following up vehicle service and works with the prequalified garages
Minimum Qualifications:
- A relevant degree or one in business administration, logistics management, finance
- Accounting knowledge will be an added advantage
- Minimum of 3 to 5 years’ experience
- A self-starter with leadership, supervisory and negotiation skills
- Possession of a driving permit and able to drive key classes
- Knowledge in basic mechanics is an added advantage
- Notable record keeping for key fleet tasks
- Experience in vehicle assessment
- Computer skills and knowledge of MS Word, Excel and PowerPoint
- Knowledge in report writing skills and ability to interact with all levels of management
- Self-motivated, innovative and capable of meeting declines.
How To Apply for IDI Uganda Jobs 2022
All interested and suitably qualified candidates should submit their applications through the link below.
Deadline: 20th February 2022
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