Job Title: Officer (Procurement) – Evidence Action Uganda Jobs 2022
Organization: Evidence Action
Duty Station: Iganga, Uganda
Evidence Action Profile:
Our organization was founded in 2013 to address a big gap in the fight against global poverty–many of the most promising interventions are either implemented at a very small scale, or not at all. We set out to address this gap by building programs that would scale evidence-based and cost-effective interventions, leading to significant improvements in quality of life for hundreds of millions of people.
Our model worked. In less than a decade, our two flagship programs, the Deworm the World Initiative and Dispensers for Safe Water, have grown to measurably impact over 280 million people each year. This success is achieved through the dedication and talent of our staff, the hard work of our partners, and the commitment of our supporters.
By 2024, we seek to double our impact. We are strengthening and expanding our existing programs, and working to identify a new generation of evidence-based and cost-effective interventions that we can scale to reach millions more.
Job Summary:
The Procurement Officer will be a key member of the F&A Team, providing strategic oversight and planning of the dispenser hardware supply chain. This position is based in Uganda and the incumbent is required to support the procurement activities in Uganda Office.
Under the guidance and supervision of the Senior Procurement Associate, the Procurement Officer provides administrative support in the management of a variety of processes/transactions in implementing procurement and contracting of commodities, materials, equipment and services for Uganda Evidence Action (EA) Office, ensuring high quality and accuracy of work. He/she uses his/her own discretion to address unforeseen situations, seeking advice from and/or reporting to the supervisor as applicable. The Procurement Officer liaises with heads of departments in order to ensure best support. In performing his/her work, the Procurement Officer promotes a client, quality and results-oriented approach.
Roles and responsibilities:
Procurement Activities:
- Conduct local procurements and managing the entire procurement cycle, including but not limited to sourcing for bids, analysis, issue of Purchase orders, expediting orders, receipt of orders, inspection, verification of invoices and processing of payments.
- Maintain an elaborate record management plan for Evidence Action procurement unit in Uganda with the aim of ensuring all transactions are properly documented.
- Participate prequalification of suppliers and tender processes
- Ensure the procurement policy is adhered to for all purchases at Evidence Action and liaise with Senior Procurement Associate for any revisions and updates needed.
- Preparation and publication of tender documents as well as co-ordination of Evaluation, Procurement and Tender committees.
- Creation and maintenance of a consolidated preferred supplier list for EA office in Uganda.
- Managing Inventory and Property registers for the organization as will be delegated by Operations department.
- Taking up insurance covers for inventory and property in Uganda while working with the Operations department.
- Maintain and Manage the NTSA portal on behalf of EA Uganda.
Vendor Management:
- Identify and negotiate with suppliers to ensure transparent and cost-effective sourcing
- Ensure that the vendors are compliant with the Organizational policies and procedures put in place. E.g. CSI Checks etc.
- Preparation of vendor contracts, amendments to existing contracts and other contract management requirements.
- Act as the focal person for communication with the vendors on behalf of Evidence Action.
Key Performance Indicators
The key results have an impact on the execution of the Uganda Office- Procurement Service management in terms of quality and accuracy of work completed. Accurate data entry and financial information, presentation of information and client-oriented approach enhances the Procurement Unit’s capability as an efficient department,
Minimum Qualifications:
- Minimum Bachelor degree in Supply Chain Management.
- At least CIPS level 2 will be an added advantage,
- Experience in the of Google Suite applications as well as in handling of web-based management systems is desirable
- 2-4 years’ work experience in a position with similar responsibilities.
Working conditions
The official working hours is 8:00am to 5:00pm from Monday to Friday. However, this job requires a flexible person as one may work beyond official working hours including weekends.
How To Apply for Evidence Action Uganda Jobs 2022
All interested and suitably qualified candidates should submit their applications through the link below.
Closing Date: Open until filled
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