Job Title:  Human Resource Assistant

Organization:  Raising The Village

Duty Station: Kampala


Roles and responsibilities:

Human Resource Administration

  • Ensure efficiency of the transactional human resource responsibilities (administration, candidates’ background checks, drafting various HR correspondences, handling onboarding and exit procedures etc.)
  • Provide administrative and logistical support to staff training and development programs
  • Support the coordination of the logistical requirements for various staff engagements, events and projects
  • Assist generally in the human resource recruitment activities (job adverts, interviews, contracts, and personnel files).
  • Support in maintaining the recruitment resource database and dashboard.
  • General filing to ensure staff personnel files are kept up to date.
  • Support in the processing of documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
  • Assist all departments with admin related tasks upon request including photocopying, filing, arranging meetings, taking minutes, etc.
  • Support in organizing all staff events like team building, weekly meetings.
  • With support from the HR Officer, provide orientation for new employees by
  • Providing information packets and ensuring that the tools of work are provided to the new hire.

    Reception services

  • Ensure that reception services are provided in a manner that visitors are provided with a warm welcome and that their needs are swiftly attended to.
  • Ensure that all incoming communications (telephone calls, letters, email etc.) are responded to professionally and reliably passed on to the appropriate person(s).
  • Ensure that Office equipment is switched off accordingly and the premises securely closed.
  • Report all faulty landlines to the service provider and ICT Department. Continue to follow up until closed. Update staff of status via email.
  • Log and distribute packages delivered to the office and ensure acknowledgment by the recipients accordingly.
  • Log all outgoing packages and notify recipients. Ensure recipient acknowledges/signs upon receipt.
  • Ensure all front desk resources, forms and handbooks are current and updated regularly
  • Be the custodian of keys for pantry/reception and kitchen doors.
  • Ensure cleanliness of the office by supervising Office Cleaner and ensure maintenance needs are raised to the operations Department
  • Performs any other duties that may be assigned from time to time


Minimum Qualifications & Skills

  • Bachelor’s Degree in Human Resources Management or any related discipline.
  • 1-2 years of relevant professional experience in human resources, customer services, office administration, and management.
  • Exceptional customer service skills
  • Strong knowledge and experience in HR and office administration.
  • Strong Organizational skills, and ability to prioritize and multitask.
  • Proficiency in documenting processes and keeping up with trends and best practices.
  • Experience working with an International NGO.
  • Ability to maintain discretion and confidentiality of HR information.
  • Well-organized and process-oriented and with strong attention to detail.
  • Strong written and spoken communication skills.
  • Strong interpersonal skills and ability to perform with limited supervision.
  • Excellent IT skills including HRIS, MS Office, and Google Suite.


Application Instructions

Interested applicants should submit their applications via the link below:

Apply Here NOW

Closing Date: not later than 20th FEB 2023

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