Admin/HR Assistant – Lutheran World Federation

April 12, 2023

Job Title: Admin/HR Assistant

Organization: Lutheran World Federation 

Location: Kampala  


Roles and responsibilities:

Human Resource Management

  • Assist in the coordination of the recruitment interview process that includes ensuring the interview venue is properly set, documents prepared and computers are available;
  • Manage the HR department filing system and review personnel files against the HR checklist for accuracy and completeness of personnel records.
  • Open new files and recommend old files for closing and arrange / manage orientation ensuring that staff records are complete, and kept confidential. 
  • Ensure all employees are issued Identity and medical cards, and that those who exit LWF surrender the cards before clearance.

Maintain a staff training record database and training events calendar; 

  • Manage staff Leave by updating staff leave records, preparing monthly Leave report summaries for all staff, and generating the Leave reports each month.
  • Maintain contracts/agreements schedules for employees ensuring that agreements are renewed timely at the expiry following a systematic process.
  • Assist in ensuring that appraisals are done efficiently and on time.
  • Supervise the Office Assistants and Guards/Gardeners while ensuring adequate performance.


  • Manage the front desk and ensure that the area is clean, tidy and orderly while handling visitors professionally.
  • Handle all incoming calls while maintaining excellent telephone etiquette. 
  • Receiving and screening general office emails and re-routing them to appropriate officers.


Minimum Qualifications:

  • A university Degree in Human Resources Management, Bussines Administration, Secretarial Studies, Social Work, Social Sciences, Development Studies or any other relevant field of study;
  • At least 2 years of experience in administration/ HR work in a busy environment is required;
  • Proven knowledge and experience in administration/HR and front desk management.


How to apply

Only online applications will be considered. Apply NOW

Application deadline: 19th April 2023

Only shortlisted candidates will be contacted for interviews.

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