Job title: Human Resources Assistant

Organization: Medical Teams International

Location:  Kampala

 

Roles and responsibilities:

General HR Support

  • Receives & screens information and documents within the department and follows up feedback for appropriate action.
  • Managing HR records and ensures files are complete as per requirements.
  • Provide administration and logistical support to the team organizing meetings, trainings, travel
  • Responsible for all procurement for the department
  • Coordinating all the logistical requirements for the staff orientation and induction
  • Staff welfare coordination and support celebrating milestones and supporting staff bereaved.
  • Manage Leave records and update online tracker accordingly.
  • Support with contracts review, employee relations tasks as assigned.

Recruitment and selection

  • Provide support in the recruitment and selection process shortlisting, screening and interviewing
  • Manage and coordinate the recruitment schedules and actual interviews.
  • Process appointment letters for all new staff

Orientation and induction

  • Ensure smooth on-boarding for all staff, in collaboration with the Recruitment desk, field HRO’s and hiring managers.
  • Organize and coordinate an effective orientation and induction program/workshops for staff at both the Country Office and the field offices HR induction policy.
  • Ensure technical orientation is taking place for staff at all levels.

HR Information management

  • Monitor, update and manage staff records at the Country Office and provide accurate HR information to the HR Team
  • Manage all staff files and ensure timely filing of documents on individual files.
  • Coordinate staff Exits and ensure that staff hand over forms are completed and closed in time.
  • Manage all documents between field offices and Country office and ensure smooth flow.
  • Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.

 

Minimum qualifications:

  • Bachelor’s degree in human resource management or related. PGD in HR is added advantage.
  • Experience working with data, information and administration is an added advantage.
  • 1 year of HR generalist experience
  • In-depth knowledge of HR functions including pay & benefits, recruitment, onboarding and offboarding, and staff development

 

How to apply:

Interested applicants should submit their applications online via the link below:

Apply Here

Deadline: Sept 8th 2023

 

 

 



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