Job title: Human Resources Assistant
Organization: Medical Teams International
Location: Kampala
Roles and responsibilities:
General HR Support
- Receives & screens information and documents within the department and follows up feedback for appropriate action.
- Managing HR records and ensures files are complete as per requirements.
- Provide administration and logistical support to the team organizing meetings, trainings, travel
- Responsible for all procurement for the department
- Coordinating all the logistical requirements for the staff orientation and induction
- Staff welfare coordination and support celebrating milestones and supporting staff bereaved.
- Manage Leave records and update online tracker accordingly.
- Support with contracts review, employee relations tasks as assigned.
Recruitment and selection
- Provide support in the recruitment and selection process shortlisting, screening and interviewing
- Manage and coordinate the recruitment schedules and actual interviews.
- Process appointment letters for all new staff
Orientation and induction
- Ensure smooth on-boarding for all staff, in collaboration with the Recruitment desk, field HRO’s and hiring managers.
- Organize and coordinate an effective orientation and induction program/workshops for staff at both the Country Office and the field offices HR induction policy.
- Ensure technical orientation is taking place for staff at all levels.
HR Information management
- Monitor, update and manage staff records at the Country Office and provide accurate HR information to the HR Team
- Manage all staff files and ensure timely filing of documents on individual files.
- Coordinate staff Exits and ensure that staff hand over forms are completed and closed in time.
- Manage all documents between field offices and Country office and ensure smooth flow.
- Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
Minimum qualifications:
- Bachelor’s degree in human resource management or related. PGD in HR is added advantage.
- Experience working with data, information and administration is an added advantage.
- 1 year of HR generalist experience
- In-depth knowledge of HR functions including pay & benefits, recruitment, onboarding and offboarding, and staff development
How to apply:
Interested applicants should submit their applications online via the link below:
Deadline: Sept 8th 2023
