Job title: Administrative Assistant

Organization: Agency for Co-operation in Research & Development(ACORD-U)

Location: Kampala.


Roles and responsibilities:

  • Maintain the reception area in a clean and tidy manner, attend to walk in visitors, and notify pertinent members of staff.
  • Attend to project visitors, incoming communications (telephone calls, letters, email etc.) and ensuring they reliably passed on to the appropriate person(s).
  • Maintain visitor’s registry book and direct visitors to the respective offices
  • Provide requested information, take messages or re-direct inquiries to appropriate offices.
  • Keep a databank of contact addresses of all associates (partners, stakeholders, donors,) to OVC West Central Activity
  • File and keep up to date records of correspondences
  • Maintain a consistent stock of organizational brochures and other IEC materials and a routine form for distribution
  • Assists in the orientation of new staff, interns, visitors, and consultants by providing them with the necessary documents and materials for orientation.
  • Contribute and support project related utility management and reporting including but not limited to subscriptions (email, internet), office supplies, photocopier, and other machinery services.
  • Support compilation, submission and tracking of requisitions for monthly data, staff supplies, payment requests and other logistical requirements.
  • Provide secretarial assistance while also ensuring appropriate use of project administration templates /forms are replenished and updated.
  • Contribute to maintenance and regular updates of the asset listings.
  • Assist in preparing the project procurement plans, requisitions and updates on receipt of goods and services.
  • Support administrative arrangements for the project events, meetings, workshops
  • Assist in organizing staff training sessions, workshops and activities that take place in different field locations
  • Support staff to follow up logistical arrangements, bookings for conferences, venue, accommodation, and other logistical supplies for events.
  • Support to coordinate for staff accommodation.
  • Provide timely and proper set-up and logistical preparation of conference rooms or venues for various meetings.


Minimum qualifications:

  • University degree in Business Administration, Secretarial Studies, or related area of study

  • At least 3 years’ relevant work experiences, with administrative tasks

  • Strong oral and written communication skills

  • Strong organizational, interpersonal skills

  • Work experience in administrative support of a development program/project is an

  • Demonstrated ability to work in teams, solve problems, prioritize workloads, meet
    deadlines, and work well under pressure is highly desired.

  • Fluency in English is required

  • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook

  • Must be able to work independently while being a strong team player.


How to apply:

Interested applicants should submit their application Letters, CVs and copies of Academic Documents all in one Pdf file by e-mail to

The Applications should be addressed to:

The Country Director:
Agency for Cooperation in Research and Development-Uganda.

Deadline: September 15th 2023, 5:00 pm.




Get Email Job Updates

Enter your email address to receive daily notifications of new jobs by email.

Join 17.5K other subscribers


You just have to keep trying. Keep at it and do not draw back.

Incase you have any inquiry, let us know by commenting here.

This site uses Akismet to reduce spam. Learn how your comment data is processed.