Logistics & Administrative Assistant – TechnoServe

Administrative Support

• Prepare documents and assist the region to keep an accurate and organized filing system
• Assist in organizing regional in-house and external meetings
• Produce documents, minutes, memos, letters and presentations, as requested
• Support travel arrangements for the field team

Front desk Activities

• Handle incoming telephone calls and visitors; screen and redirect where appropriate
• Assist in scanning, photocopying and filling of documents
• Maintain inventory of office supplies and re-order when required

• Assure the confidentiality of dispatches delivered or received and that all such dispatches are recorded correctly
• Receive deliveries, ensure that items are checked and quantities confirmed as needed under the direction of the supervisor

Office and Staff

• Arrange for the repair and maintenance of office equipment as directed
• Ensure a clean and presentable office environment
• Supervise the office assistant and cleaning team to ensure their work is done on time
• Ensure that standard office refreshments, teas, the water dispenser and other refreshments as may be required from time to time are available

Transport and Accommodation

• Handle all travel arrangements and movements for the regional office staff and guests, including booking of hotels, vehicle hire and dispatch.
• Responsible for the booking of accommodation for staff and guests with preferred TechnoServe hotels or other recommended service providers

Finance support

• Prepare memos for payment of service providers under instruction from the supervisor
• Receive invoices, record them and forward them to Operations for processing
• Any other duties as may be assigned by the Supervisor

Minimum Qualifications:

• Bachelor’s degree plus 1 year of experience or Diploma plus 2 years of relevant experience in Administration
• Strong organizational skills and management experience
• Speaks and writes English fluently
• Good presentation skills
• Strong computer skills (Word, Excel, PowerPoint, Outlook, Gmail, etc.).

How to apply: