Job Position: Administrative & Facilities Coordinator

Organization: Interswitch

Duty station:  Kampala, Uganda

 

Job responsibilities:

  • Budget Planning and cost saving: Assist in budget planning and monitoring for administrative and facilities-related expenses while Identifying opportunities for cost savings without compromising quality or safety.
  • Procurement support: Collaborate with internal departments to understand their procurement needs and provide support.
  • Vendor Management: Manage vendors onboarding, relationships and offboarding while ensuring timely and cost-effective solutions.
  • Fleet Management: Supervises to ensure proper handling, management, and maintenance of company vehicles.
  • Office Maintenance: Coordinate and oversee maintenance activities, including repairs, cleaning, and upkeep of facilities and all its equipment while maintaining health and safety guidelines.
  • Office Security: Manage security service providers, implement, and manage security protocols to ensure the safety of personnel and company assets.
  • Office Management: Oversee day-to-day office operations, supply management, and overall office organization.
  • Event Coordination: Plan and coordinate office events, meetings, and conferences.
  • Travel Coordination: Facilitate travel arrangements for employees, including booking flights, and accommodations, and preparing itineraries.
  • Communication: Serve as a point of contact between external vendors and stakeholders, handling general inquiries and requests.
  • Cross-functional Collaboration: Collaborate with all units and departments to support their administrative shared needs or projects.

 

Minimum Qualifications:

  • Should be a graduate in procurement, supply chain, or any other related course.
  • 2-3 years experience in procurement and facilities management or an administrative role.

 

How to apply:

Interested candidates should submit their applications online via the email below:

hr.ug@interswitchgroup.com

 

Deadline: November 20 2023

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