Job Title: Executive Assistant to Vice President
Company: Rapidez Writers- Resume Writing Services by Professional Recruiters
Location: Kampala, Central Region, Uganda
Employment Type: Full-time, On-site
Skills Required: Calendaring, Travel Arrangements.
About Us:
Rapidez Writers is a leading provider of resume writing services, staffed by professional recruiters who are dedicated to helping individuals enhance their career prospects. We are currently seeking a dynamic Executive Assistant to provide high-level support to our Vice President.
Responsibilities:
- Manage the Vice President’s calendar and schedule appointments, meetings, and conferences.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Prepare and organize documents, reports, and presentations for meetings and presentations.
- Act as a liaison between the Vice President and internal/external stakeholders, ensuring effective communication and follow-up on action items.
- Handle incoming and outgoing correspondence, emails, and phone calls on behalf of the Vice President.
- Assist in the planning and execution of special projects and events.
- Conduct research and compile data as needed to support the Vice President’s initiatives and decision-making processes.
- Maintain confidentiality and handle sensitive information with discretion and professionalism.
- Provide general administrative support, including managing office supplies, filing systems, and other administrative tasks as required.
- Perform other duties as assigned by the Vice President.
Qualifications:
- Bachelor’s degree in Business Administration, Management, or related field preferred.
- Proven experience as an Executive Assistant or similar role, supporting senior-level executives.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility and adaptability to work in a fast-paced, dynamic environment.
- Attention to detail and accuracy in all work tasks.
- Ability to work independently with minimal supervision and as part of a team
