Job Title: Accounts Assistant (02 positions)
Reports To: Accountant
Department: Finance and Administration
Contract Period: 10 months
Job Summary: The Accounts Assistant will play a crucial role in the Finance and Administration department, primarily handling routine accounting tasks. This includes data entry, document sorting, filing, and maintaining accurate records of financial transactions in compliance with the Public Finance and Management Act.
About Us:
The National Identification and Registration Authority (NIRA) was established by the Registration of Persons Act (ROPA), 2015 and is mandated to establish and maintain the National Identification Register (NIR). The Authority is also charged with, among other things, the registration of citizens and legally resident aliens; assigning National Identification / Alien Identification Numbers (NINs/AINs) to qualifying persons and issuing Identification Cards to those 16 years and above; registration of births, deaths, and adoption orders and issuance of the relevant certificates.
Key Duties and Responsibilities:
- Prepare vouchers based on payment requests, ensuring all supporting documents are attached and required approvals are obtained.
- Assign invoice numbers to transactions for further processing.
- Record and input data into the system accurately.
- Provide information on Electronic Funds Transfers and process payments to beneficiaries.
- Prepare payment advice forms, monitor imprests, compile returns, and generate monthly accountability reports.
- Post transactions to vote books and subsidiary ledgers.
- Receive, sort, file accountability returns, and maintain custody of accounting documents.
- Assist in maintaining cash books, posting entries, and reconciling account balances.
- Aid in preparing and inputting journal entries into the project accounting system.
- Assist in reconciling financial transactions, including invoices, expense reports, and purchase orders.
- Support the auditing process by providing necessary documentation and explanations.
- Assist in facilitating bulk pay processes.
- Ensure compliance with data protection and privacy regulations, including the Data Protection and Privacy Act 2019.
- Perform any additional duties as assigned by the Senior Accountant.
Qualifications / Education:
- Bachelor’s degree with Honours in Accounting, Commerce, Business Administration, Finance, Statistics, or related field.
- Familiarity with the Government of Uganda Chart of Accounts.
Experience and Skills:
- Previous experience in accounting will be advantageous.
- Proficiency in IT systems and computer applications.
- Understanding of technical operations and functions related to accounting.
- Strong moral character and integrity.
- Ability to work efficiently under pressure and meet deadlines.
- Capable of working both independently and collaboratively.
- Comfortable with extended periods of computer work.
- Flexibility to work night shifts and weekends as required.
- Accuracy and attention to detail.
- Team player with good organizational skills.
- Cost-awareness and resource optimization mindset.
This role offers an excellent opportunity for individuals seeking to build a career in accounting within a dynamic and supportive work environment.
