Vacancy Title: Finance & Administration Officer
Type: FULL TIME
Industry: Hospitality and Tourism
Category: Accounting & Finance
Company: Davide & Francesco East Africa Tours
Duty Station: Kampala, East Africa
About Davide & Francesco East Africa Tours:
Davide & Francesco East Africa Tours is a leading tour operator in Uganda, specializing in individual tours, safaris, and camping trips. We operate Bwana Tembo Safari Camp, an exclusive lodge near Murchison Falls National Park gate in Packwach, North-Western Uganda. We are currently seeking a Finance & Administration Officer to join our team.
Job Title: Finance & Administration Officer
Reports To: Company Directors
Terms of Employment: Contract (1 year, renewable)
Area of Work: Bwana Tembo Camp Lodge, Packwach District
Purpose of the Job:
The Finance & Administration Officer will be responsible for financial administration, administrative support for HR processes, systems related to policies and procedures, and administrative support for Directors.
Roles & Duties:
Finance:
- Operate the cash register, receipting, recording, custody, and balancing of cash.
- Assist in client invoice preparation, processing, and follow-up.
- Assist in comprehensive budget preparations and financial forecasting.
- Prepare monthly payrolls, payroll accounts analysis, and reconciliation.
- Evaluate financial systems and accounting procedures and make recommendations for changes.
- Maintain accounting records in both soft and hard forms.
- Prepare periodic financial reports and other analyses as required.
- Liaise with Directors and auditors in the preparation/audit of end-of-year accounts and company annual returns.
- Perform any other duties as required by the directors.
Administration:
- Assist in procurement and purchase of stock supplies, consumables, and office supplies.
- Receive and inspect all incoming materials into the stores and reconcile with purchase orders.
- Issue materials/goods from the store against properly authorized requisitions.
- Maintain various store files and records for documentation purposes.
- Ensure the security of materials and goods under control.
- Conduct self-imposed checks (stock counts) and investigate discrepancies.
- Maintain a pleasant and helpful relationship with clients and co-workers.
- Maintain a company calendar and schedule appointments.
- Monitor administrative aspects of other employees and evaluate discipline and punctuality.
- Assist in maintaining a comfortable and courteous ambiance for clients.
- Undertake any other duties as required by supervisors.
Education & Certifications:
- Bachelor’s Degree in accounting, finance, economics, or related field.
- Professional qualification – partial or full – in CPA or ACCA is an added advantage.
Essential Knowledge & Experience:
- Ability to handle multiple tasks simultaneously.
- Effective communication skills with both staff and clients.
- Excellent numeracy skills.
- Computer literacy with proficiency in Microsoft Office.
