Job Listing: Finance Officer

Organization: Educate!
Type: FULL TIME
Industry: Education and Training
Category: Accounting & Finance
Duty Station: Uganda, East Africa

Summary:
Educate! is seeking a Finance Officer to join their team in Uganda. The ideal candidate will be responsible for various finance-related tasks including QuickBooks posting, staff advance management, enforcing controls and compliance, and record-keeping.

Performance Objectives:

QuickBooks Posting (50%):

  • Prepare journal vouchers.
  • Enter all journal entries in QuickBooks by the 2nd working day of the subsequent month.
  • Reconcile ledger accounts.
  • Produce weekly transaction posting reports.

Staff Advance Management (20%):

  • Monthly preparation of “Unclosed” staff advances report shared with concerned staff.
  • Reconcile staff advance accounts.
  • Follow up with staff to bank all unused funds.
  • Advise the Finance Manager on staff refunds due to over-accounting.

Enforcing Controls and Compliance (20%):

  • Ensure all staff accountabilities are in line with the updated Common Cost.
  • Flag any policy compliance issues to the Finance Manager for action.
  • Support the Finance Manager with other finance administrative tasks as assigned.

Record Keeping (10%):

  • Ensure all payments are fully supported by requisite documentation before filing.
  • Maintain detailed and traceable records of supporting documentation for all payment transactions and journal vouchers.

Qualifications and Requirements:

  • Bachelor’s Degree in Finance and Accounting with at least one year of experience working in a busy finance environment.
  • At least 2 years of experience in development work (NGO, Schools, Youth-related work, Volunteers/Interns, School Practices, Church, Social Enterprises).
  • Strong accounting background with hands-on experience making double entry transactions.
  • Proficiency with MS Office Suite, particularly MS Word and Excel.
  • Excellent interpersonal and written communication skills.
  • Knowledge in finance and account reconciliation, double-entry.
  • Thoroughness when accomplishing tasks and paying attention to detail.
  • Systems-oriented with high integrity and record-keeping skills.
  • Experience in multitasking in a fast-paced environment, setting priorities, working independently, as well as thriving in a team.

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