Job Title: Plant Secretary (Fresher Jobs)
Organization: Nile Breweries Limited
Duty Station: Jinja, Uganda
About Us: Nile Breweries Limited is the leading beverage company in Uganda and a subsidiary of ABInBev, the largest brewing group in the world. We provide equal employment opportunities, promoting equality within the company. Our vision is to be the growth engine of AB InBev, creating and sharing superior value.
Job Summary: The Plant Secretary will play a crucial role in providing administrative support.
Key Duties and Responsibilities:
Front Desk Management:
- Efficiently and promptly handle office visitors and maintain a visitor register.
- Maintain positive customer care and relationships between stakeholders and the Company.
- Handle incoming calls and screen communications.
- Manage access to the PM/HOD/Manager’s office, ensuring authorized access and safekeeping of keys.
Secretarial Matters:
- Prepare minutes for meetings with the PM/HOD/Manager.
- Draft company memos and letters as directed/requested.
- Maintain an efficient record-keeping and filing system.
- Manage incoming and outgoing mail/messages for the PM/HOD/Manager.
- Maintain a contacts database of key stakeholders.
- Ensure office cleanliness and adherence to housekeeping standards.
Administrative Services:
- Handle arrangements for company visitors from abroad, including letters of invitation, travel, and accommodation bookings.
- Book, confirm, and process payments for PM/HOD/Manager & their families’ air travel, car hires, hotel bookings, and visa applications.
- Ensure consistent availability of office supplies (Stationery & refreshments).
- Arrange and book meetings, conferences, Reviews, ensuring timely facilities and refreshments.
- Ensure all office equipment (e.g. printers, projectors) is in good working condition.
- Manage any departmental arrangements for events such as birthdays, anniversaries, births, and deaths.
- Manage PPE receipts and issuing.
- Filing and safe custody of company documents.
Budgets & Spend Analysis:
- Prepare and/or contribute to the preparation of the plant’s budget.
- Manage departmental spend, ensuring costs are correctly posted and handled.
- Prepare updates on PM’s departmental spend where required.
- Follow up and process all housing bills (Rent, Electricity, Water, and Refuse).
- Process all outstanding accountabilities for the PM/HOD/Manager.
- Process and ensure all inter-company recharges are done where applicable.
Drivers & Vehicles:
- Manage departmental drivers’ schedules, goals, leave, and overtime.
- Process drivers’ claims in the system (car wash, transport refunds, lunch).
- Maintain a log of all department/pool vehicle mileage and maintenance.
VPO (Visual Plant Operations):
- Actively participate in driving VPO routines for the plant.
- Support in compiling VPO reports & updates.
General:
- Perform any other duties as may be assigned from time to time.
Qualifications, Skills, and Experience:
- A good degree from an accredited institution.
- A valid driving license is a bonus.
- One year of experience in a manufacturing environment.
- General office skills practice, secretarial, and administrative practice.
- Trained in advanced computer applications (COSWIN, SYPRO, SAP, Flow centric).
- Excellent communication skills.
- Knowledge of problem-solving and negotiation skills.
How to Apply: All suitably qualified and interested candidates should apply online at the provided link.
Note: Nile Breweries Limited is an equal opportunity employer. Only shortlisted candidates will be contacted for further processes.
