Job Title: Administrative Assistant – PPDA Jobs Uganda 2021
Organization: Public Procurement and Disposal of Public Assets Authority (PPDA)
Duty Station: Mbarara Regional Office
Reports to: Regional Manager
Directorate: Performance Monitoring
Public Procurement and Disposal of Public Assets Authority Profile:
The Public Procurement and Disposal of Public Assets Authority (PPDA) is established under the PPDA Act No.1 of 2003 to develop standards and regulate procurement and disposal practices in respect of all Procuring and Disposing Entities which include Central Government Ministries and Departments, Local Governments, State Enterprises, Constitutional and Statutory Bodies and post-primary training institutions.
To provide administrative support to the Regional Office to include handling correspondences between and within the region, as well as ensure proper document/filing, records keeping and mail handling system for efficient and effective service delivery.
Roles and responsibilities:
i. Provide efficient and effective administrative/secretarial services for Regional Manager, staff and clients as required in order to facilitate achievement of intended objectives
ii. Ensure that all claims submitted/presented for payment have the entire supporting documents and that all information is accurate so that payments may be processed.
iii. Ensure that the quality of services provides at the reception desk meets the standards and expectations of all visitors at the Regional Office.
iv. Provide a conducive working environment that will enhance the provision of effective and efficient services to the team at the Regional Office.
v. Manage the receiving, registration and distribution of mail received ensuring that the correct persons receive the correct response.
vi. Contribute to the planning and managing of the Regional Manager’s schedules and related logistics to ensure that the Staff at the Region efficiently meet their timelines and execute their duties:
vii. Take the lead in managing the registration process for new providers ensuring that
all providers information is accurate and up to date enabling the activation for
provision of services
– Diploma in Secretarial Studies or Business Administration
RELATED JOB EXPERIENCE
– Two (2) years of relevant working experience
- Good Communication Skills
- Good Customer Care Skills
- Good Information Handling and Filing Skills
- Good Information Technology/ Computer Skills
- Concern of Excellence
- Result Orientation
- Proven Personal Integrity
CONDITIONS OF SERVICE
A full-time employee on a 3-year renewable contract, based on satisfactory performance
How To Apply to PPDA Jobs Uganda 2021
A written application together with copies of academic certificates, National ID, and a detailed Curriculum Vitae should be submitted to:
The Executive Director,
Public Procurement and Disposal of Public Assets Authority,
5 th Floor, UEDCL Tower
Plot 37/39, Nakasero Road
P.O. Box 3925,
- Envelopes should be clearly marked “Application for the Post of Administrative Assistant”
- 3 professional references are required.
- Only shortlisted candidates will be contacted.
Closing Date: 19th March 2021 at 5PM
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