Administrative Assistant – AIRD Uganda

Job Title: Administrative Assistant

Organization: AIRD Uganda

Duty Station: Kampala

Roles and responsibilities

• Ensuring that office Procedures are maintained in accordance to the project regulations & the staff contracts.
• Receive incoming letters and ensure the delivery and dispatch of external communications.
• Organize and maintain all relevant files or documents submitted to site office.
• Receive office guests and give necessary hospitality and assist in responding to their inquiries.
• Answer office land lines in communication from externals and manage the messages.
• Take / Prepare minutes of meetings and notes of workshops or other relevant meetings.
• Provides regular reports to the Fin/Admin Officer on matters related to Admin and ensure all admin reports are submitted to the relevant bodies in time.
• Ensure that all office equipment & other assets are kept in good working condition.
• Ensure Maintenance of filing system and keeps information confidential.
• Monitor and control stationery/ utilities utilization at all level and ensure that utilizations are at all times within allocated budgets.
• In consultation with Fin/Admin Officer, prepare staff leave plan and ensure it is followed, prepare and update leave tracker accurately, monitor Staff medical issues and advise the Fin/Admin Officer about annual leave balances.
• Distribute all communications to the staff,

Minimum Qualifications for this job:

• A Diploma in Business Administration or any other business-related field.
• 1-2 years of clerical, secretarial, or office experience.
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills.
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment
• Strong interpersonal skills

Application Instructions

Interested candidates should submit their applications online via the link below:

APPLY HERE NOW!

Closing Date: 27th October 2022

For similar Jobs in Uganda today and great Uganda jobs, please remember to subscribe using the form below:

Subscribe to Blog via Email

Enter your email address to subscribe to this blog and receive notifications of new posts by email.

Email Address

Subscribe

NOTE:

No employer should ask you for money in return for advancement in the recruitment process or for being offered a position. Please contact Fresher Jobs Uganda if it ever happens with any of the jobs that we advertise.