Job Title: Administration and Accounting Officer
Organization: Four Points By Sheraton
Duty station: Kampala
Roles and responsibilities:
Administration
Provide office support services for the management of office reception, receive, and attend to visitors and direct them as appropriate.
Attending to all incoming and outgoing office telephone calls to ensure office telephones are used appropriately.
Monitor and control office supplies and consumables and ensure that proper records are maintained.
Maintain and update fixed asset register and carry regular asset verification exercises.
Support the establishment, and maintenance of a filing system and ensure all financial and administrative documents are properly filed.
Prepare procurement requests for goods and services in line with Tufts Global Inc procurement practices.
Provide administrative support during training, workshops, and meetings; ensure proper room arrangements and facilitation of participants; and ensure that all meeting logistics are in place.
Work with the technical staff to prepare invitations for meetings/workshops and follow up with participants as needed.
Coordinate all domestic travel and hotel arrangements related to KRSU II project activities. Ensure that all travel arrangements follow USAID regulations and Tufts Global procedures.
Finance
Ensure timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project and ensuring the payments are adequately supported.
Carry out banking transactions which include initiating payments in BOL, writing cheques, EFTs etc. while strictly observing the laid down cash handling procedure.
Manage petty cash and petty cash transactions in line with Tufts Global Inc. policies and guidelines.
Work with FOM to address all HQ report review comments including providing feedback for missing vouchers and outstanding information following review of payment documentation.
Work with FOM to maintain close coordination with KRSU II project staff on financial matters and advise them, as appropriate, on matters requiring their attention.
Assist the FOM to ensure that Tufts Global financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all policy directives and various checklists circulated by HQ are implemented.
Minimum qualifications:
Bachelor’s degree in B.COM, BBA, and/or other relevant field,
At least two years of experience in administration and accounting with an INGO
Excellent verbal, written, interpersonal, and presentation skills in English
Excellent skills and a proven ability to establish and maintain interpersonal and professional relationships
Knowledge of Ms office packages like Excel, Word, and PowerPoint is desired.
Women are encouraged to apply
How To Apply:
Interested applicants should submit a single document for upload to include: cover letter, resume, references, and salary history to Mesfin.Molla@tufts.edu , and copy bryan.mukago@tufts.edu
Application Deadline: Tuesday 1st August 2023
