Finance Assistant – Medical Teams

July 25, 2023

Job Title: Finance Assistant

Organization: Medical Teams

Duty station: Mbarara

Roles and responsibilities:

To ensure all payment requisitions presented to him/her are fully authorized in line with the MTI finance manual, and deductions are calculated accurately before payment is made.
Review receipts, expenditures, purchase orders, distributions, and disbursement orders to ensure proper cost allocations and compliance with established regulatory standards.
Ensure a complete and accurate record of all cash transactions is always maintained; that expenditure of petty cash is fully monitored; and requests for replenishment are made in a timely manner, when required
He/she is responsible for vouchers in archives in both unit4 folder and hard copies for future references before being sent to country office. After verification reviews he/she will ensure that they get returned to their archives.
Ensure that all vouchers are properly coded, stamped PAID, scanned uploaded to unit4 and hard copies filed daily, and referenced sequentially according to the MTI Finance manual
Support in preparation of project financial reports by summarizing all the vouchers correctly and submitting according to the MTI policy
Provide technical support to non-finance staff on financial policies and procedures
Verify with Logistics Department that the asset register agrees with physical assets and complies with MTI policy
Participate in preparation of annual cash flows and budget requirements.
Liaise with supervisors and managers to collect timesheets

Minimum qualifications:

Bachelors degree in Accounting, Finance or Business Administration (Accounting) is required;
2 years of work experience in Finance & Accounting
INGO experience will be an added advantage
Basic knowledge of non-profit accounting
Knowledge of ERP systems and computerized accounting software such as Sage, Unit4, etc.
Skilled in using ERP system to process financial transactions
Skilled in explaining financial procedures to non-finance staff
A good command of both written and spoken English, with strong interpersonal skills
Ability to maintain detailed records with high accuracy
Highly organized with good quantitative ability
Ability to prioritise to manage competing tasks
Ability to act with integrity and maintain the highest ethical standards
Ability to maintain confidentiality of highly sensitive information