Job Title: Accounts and Admin Assistant

Organization: Mazars

Location: Kampala,


Job responsibilities:

  • Managing appointments and managing the daily office schedule.
  • Answering telephone calls.
  • Open, sort, distribute incoming correspondence, keeping track of outgoing documents and arranging document cabinets.
  • Attending and assisting visitors and clients, supporting staff by providing them with relevant information as and when need arises.
  • Making travel arrangements for staff.
  • Managing the office and supervising support casual labours.
  • Accounting tasks, such as preparing requisition forms, cheques, preparing deposits, processing payments on online banking platforms, filing and keeping financial records.
  • Managing stationery and inventory such as letterheads, bags, envelopes, covers for financial statements and other office supplies. • Managing petty cash and accountability.
  • Posting expenses and income in QuickBooks and ensuring all payment amounts & records are accurate.
  • Raising client fee notes (invoices/Request for Payment) and following up on the payments.
  • Updating the fee log and preparing departmental monitoring reports on a weekly basis.
  • Getting and maintaining business relationships with suppliers.
  • Making monthly payments such as water bill, office internet, managing partner’s data and airtime for staff.
  • Preparing monthly returns (mainly VAT) and filing them per the statutory deadlines.
  • Maintaining financial databases and spreadsheets.
  • Maintain office supplies by checking inventory and order items.
  • Printing, scanning, binding and photocopying documents.
  • Assist in resolving any administrative problems.
  • Any other tasks that contribute to the efficient running of the business.


Minimum qualifications:

  • Bachelor’s degree in any relevant field
  • No Previous experience required although it will advantageous.
  • Be highly organized with exceptional time management and communication skills
  • Proficient in computer software programs, such as Microsoft Office applications
  • Have efficient computer and typing skills
  • Experience with office equipment such as fax machines, copiers, and scanners
  • Basic mathematical skills
  • Basic knowledge of accounting and finance
  • Ability to communicate effectively with all departments
  • Ability to use QuickBooks proficiently
  • Maintaining a good eye for detail
  • Work efficiently to deadlines
  • Be flexible and proactive

How To Apply:

Interested candidates should send their application letters and CV together with copies of their academic transcripts to the Managing Partner on

Deadline: 29th August 2023.



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