Administrative Assistant – MRC/UVRI

September 21, 2023

Job Title: Administrative Assistant

Organization: MRC/UVRI & LSHTM Uganda Research Unit

Job Location: Masaka

Roles and responsibilities:

Ensures timely allocation of facilities including transport for project use;
Tracks all project procurements for items and supplies, confirm receipt in liaison with the Procurement Officer;
Responsible for all project-related travels and works with concerned individuals to ensure timely arrangements for bookings and facilitation;
Ensures all project assets are tagged and securely kept and reconciles list annually together with Field Station Administrator;
Ensures all project expenses meet available financial and accounting procedures and accounts for all project expenses in a timely manner;
Ensures a healthy communication between the section and the station administration for all requests and suggestions;
Helps with the planning and preparation for all project training initiatives;
Represent the project in the station Management meetings;
Responsible for Project staff welfare in consultation with the Project leader;
Conducts staff orientation for new staff on the project in liaison with the Field Station Administrator;
Handling filing of Case report forms and documents;
Coordinate project staff leave issues;

Minimum Qualifications:

Bachelor’s degree in social sciences, organizational and secretarial studies or a related field;
At least 2 years experience in a similar role;
Should possess experience in a medical or scientific research setting under similar roles added advantage;
Experience working in a clinical research setting;
Experience in data capturing;
Experience in administrative work;
Should possess knowledge of the essential documents;
Report writing/presentation;
Computer skills;