Administrative Assistant – MRC/UVRI

Job Title: Administrative Assistant

Organization: MRC/UVRI & LSHTM Uganda Research Unit

Job Location: Masaka

 

Roles and responsibilities:

• Ensures timely allocation of facilities including transport for project use;
• Tracks all project procurements for items and supplies, confirm receipt in liaison with the Procurement Officer;
• Responsible for all project-related travels and works with concerned individuals to ensure timely arrangements for bookings and facilitation;
• Ensures all project assets are tagged and securely kept and reconciles list annually together with Field Station Administrator;
• Ensures all project expenses meet available financial and accounting procedures and accounts for all project expenses in a timely manner;
• Ensures a healthy communication between the section and the station administration for all requests and suggestions;
• Helps with the planning and preparation for all project training initiatives;
• Represent the project in the station Management meetings;
• Responsible for Project staff welfare in consultation with the Project leader;
• Conducts staff orientation for new staff on the project in liaison with the Field Station Administrator;
• Handling filing of Case report forms and documents;
• Coordinate project staff leave issues;

 

Minimum Qualifications:

• Bachelor’s degree in social sciences, organizational and secretarial studies or a related field;
• At least 2 years experience in a similar role;
• Should possess experience in a medical or scientific research setting under similar roles added advantage;
• Experience working in a clinical research setting;
• Experience in data capturing;
• Experience in administrative work;
• Should possess knowledge of the essential documents;
• Report writing/presentation;
• Computer skills;

 

How To Apply:

Interested applicants should submit their applications online via the link below:

Apply Here!

 

Deadline:  before the 30th of September 2023