Job Title: WPE Program Assistant – IRC Uganda Jobs 2020
Organization: International Rescue Council (IRC)
Duty Station: Yumbe, Uganda
Job Profile:
The Program Assistant will act as the point of contact for all staffs under the WPE department, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular purchase and payment request and reports, preparing periodic procurement plans and organizing program records. Candidate should have previous experience as an Office Administrator or similar administrative role. Our ideal candidate also has a working knowledge of office equipment and office management tools. She/ he will also be working in close collaboration with the M&E team to streamline the tracking of WPE interventions like case management tools, SASA!,EMAP, EA$E and GIRL SHINE. He/She will also undertake other assignments requested including preparing meeting minutes and updating program changes made.
Roles and Responsibilities:
- Draft and follow up on office purchases and payment requests for WPE sector.
- Manage program/office supplies through receiving and making release orders
- Support the Managers within WPE sector to review PR tracking sheets shared by supply chain on weekly basis.
- Participate in the development of quarterly procurement plan for WPE sector.
- Act as a liaison between program, supply chain, finance and HR office on program requirements
- Organize a filing system for important and confidential WPE documents
- Maintain a program calendar and schedule appointments
- Book and/or schedule meeting/training venues for WPE activities as required
- Liaise with Managers within WPE sector to schedule in-house and external events
- Work with the Managers with WPE sector to ensure staff submit their timesheets to HR in time
- Support the Managers within WPE sector to manage program staff leave database in accordance with IRC regulations.
- Ensure staff relevant information is shared with HR/Admin on a regular basis.
- Communicate any staff welfare concerns to the HR/Admin officer on a regular basis.
- Proactively share documentation gaps with M&E team and the program team for action and collective intervention
- Participate and represent WPE in coordination meetings as requested
- Perform any other duties as maybe required by the program
Minimum Qualifications:
- Draft and follow up on office purchases and payment requests for WPE sector.
- Manage program/office supplies through receiving and making release orders
- Support the Managers within WPE sector to review PR tracking sheets shared by supply chain on weekly basis.
- Participate in the development of quarterly procurement plan for WPE sector.
- Act as a liaison between program, supply chain, finance and HR office on program requirements
- Organize a filing system for important and confidential WPE documents
- Maintain a program calendar and schedule appointments
- Book and/or schedule meeting/training venues for WPE activities as required
- Liaise with Managers within WPE sector to schedule in-house and external events
- Work with the Managers with WPE sector to ensure staff submit their timesheets to HR in time
- Support the Managers within WPE sector to manage program staff leave database in accordance with IRC regulations.
- Ensure staff relevant information is shared with HR/Admin on a regular basis.
- Communicate any staff welfare concerns to the HR/Admin officer on a regular basis.
- Proactively share documentation gaps with M&E team and the program team for action and collective intervention
- Participate and represent WPE in coordination meetings as requested
- Perform any other duties as maybe required by the program
How To Apply for IRC Uganda Jobs 2020:
All suitably qualified and interested Ugandan candidates are encouraged to apply by sending their application/cover letter accompanied by detailed curriculum vitae through the link below:
Deadline: September 8th,2020
