Job Title: 2 A’Level Team Assistants – UN RSCE Uganda Jobs 2021
Organization: United Nations Regional Service Centre at Entebbe (RSCE)
Duty Station: Entebbe, Uganda
United Nations Regional Service Centre at Entebbe (RSCE) Profile:
The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location-dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support. In addition to these services, the Office of the Chief RSCE and support offices through the Deputy Chief RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record-keeping and archive management, and audit response and risk management.
Job Profile:
These positions are located within the Transportation and Movement Integrated Coordination Centre, at the Regional Service Centre Entebbe (RSCE) in Entebbe, Uganda, within the Office of Supply Chain Management (OSCM), Department of Operational Support (DOS).
Assists the Team in a wide range of office support and administrative functions.
•Drafts responses to routine correspondence.
•Assists the Team in reviewing documents and editing texts for accuracy, grammar, punctuation and style, and for adherence to established standards formats.
•Assists in the implementation of operational strategies of the team within the service line by focusing on full compliance of administrative activities with RSCE rules,
regulations, policies and strategies and the provision of inputs to the service line’s administrative business processes mapping and implementation of the internal
standard operating procedures.
•Responds to moderately complex information requests and inquiries and as necessary refers inquiries to appropriate personnel for handling.
•Ensures effective and efficient functioning of the team within the service line by maintaining contact with visitors and staff, make arrangement of appointments and
meeting including meeting room reservation.
•Supports the team within the service line with leave monitoring and maintaining leave and absences.
•Maintains files and records relevant to the team within the service line; maintenance of office stationery supplies and any other related tasks.
•Participates in the training for administrative staff.
•Ensures effective administrative and logistical support by assisting support services provided to all RSCE staff and staff of the client missions.
General Administration
•Perform data entry functions.
•Prepares processes and follows up on administrative arrangements and forms related to the official travel of staff.
•Maintains files of rules, regulations, administrative instructions and other related documentation.
•Maintains up to date team files (both paper and electronic).
•Coordinates extensively with service line and liaises frequently RSCE and client mission staff.
•Performs other related administrative duties, as required
Minimum Qualifications for UN RSCE Uganda Jobs 2021
Education
High school diploma or equivalent.
Work Experience
- A minimum of three (3) years of progressively responsible experience in administrative services, finance, accounting, audit, human resources, general office support or related area is required.
- Experience using Enterprise Resource Planning (ERP) systems such as SAP (Umoja) is desirable.
- Experience working with MS Office Suite, including Excel and word processing, is desirable.
- Experience in document processing and archive systems is desirable.
How To Apply for UN RSCE Uganda Jobs 2021
All interested and suitably qualified candidates should submit their applications through the link below.
Closing Date: 12th April 2021
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