Job Title: Office Assistant – GiveDirectly Uganda Jobs 2022
Organization: GiveDirectly (GD)
Duty Station: Bududa and Bweyale, Uganda
Reports to: Office and Procurement Manager
GiveDirectly (GD) Profile
GiveDirectly is driving a re-evaluation of the norms underlying international philanthropy with a provocative model: we deliver donations directly to the extreme poor and let them decide what to do with them. This approach builds on two converging trends: the rapid spread of electronic last-mile payments solutions in emerging markets, and the large body of experimental evidence showing that direct transfers are as or more cost-effective at reducing poverty than traditional, top-down approaches. GiveDirectly’s field operations utilize state-of-the-art technologies and business processes to deliver transfers securely, efficiently, and transparently. Our unorthodox approach – allowing the poor, and not the donor, to choose where they invest – has prompted debate in the popular press and among policymakers.
Job Summary
The office assistant provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects at the field level.
Roles and Responsibilities:
Office Management
- Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Ensure a clean and hygienic, dust-free, and organized office environment
- Ensure reception is manned, clean, and presentable at all times
- Receive and dispatch parcels; forward received parcels accordingly
- Ensure general upkeep and maintenance by overseeing general repairs and ground keeping at the field office
- Assist with printing, photocopying, and running errands.
Travel and Logistics
- Provide management team with travel and administrative support.
- Assist with planning and setup of team events and meetings including scoping out venues and ordering food
- Liaise with outsourced vehicle Hire Company and ensure field transport is available as and when needed.
- Ensure outsourced guards are deployed at the guard posts on time.
- Implement the December holiday shutdown protocol and carry out security spot checks.
Procurement and Inventory management
- Make budgets for monthly office supplies and requests for procurement.
- Maintain a stock record of all office supplies and internal inventory at the field level
- In consultation with the Office and procurement manager, action out all repair and maintenance of office and staff equipment
- Carry out an assessment of field and office equipment and make replacement recommendations for office equipment and inventory.
- Receive and distribute equipment to staff and ensure staff acknowledgment
- Remit miscellaneous payments to vendors and staff as necessary and submit all invoices above petty cash limit to the office administrator for processing.
- Maintain petty cash tracker and accountability for all field expenses
- Maintain relationships with vendors at the field level
- Participate in the end-of-year physical assets verification and generate assets report.
Minimum Qualifications
- Exceptional organizational skills and attention to detail
- Proficiency with MS Excel and Word
- Strong ownership mind-mindset, ability to work in a self-directed manner
- Fluency in English
- Diploma in business administration, procurement, and supply chain management.
- Previous experience in office administration and procurement is a plus
- Recipients first – We prioritize recipient preferences over those of donors or ourselves.
- Team next – We do what’s best for organizational – not individual – success.
- Be proactively candid – We say what we believe, and are honest in sharing information.
- Create positive energy – We strive to be a source – not a drain – of energy for our colleagues.
- Think rigorously; act quickly – We are intellectually rigorous with a drive towards action – not debate.
- Accept reality. Propose solutions – We do not dwell on problems. We work actively to create solutions.
- Be productively ambitious – We take the risks to pursue industry-changing success, not incremental progress.
- Know yourself and grow – We recognize and accept our imperfections with a focus on growth.
How To Apply for GiveDirectly Uganda Jobs 2022
All interested and suitably qualified candidates should submit their applications through the link below.
Deadline: Open until filled
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