Job Title: Fresher Secretary – EU Uganda Jobs 2021
Organization: European Union Delegation to Uganda (EU)
Duty Station: Plot 17-23 Hannington Road, Crested Towers Building, 15 Floor, Kampala, Uganda
Reports to: Head of Administration
European Union Delegation to Uganda (EU) Profile
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Uganda is supporting Uganda’s priority needs which include the need to foster sustainable development by sound governance and macro-economic policies, improved connectivity of national and regional transport infrastructure and strengthening of agriculture.
Job Summary
Under the direct supervision of the Head of Administration, the Secretary – European Union Delegation to Uganda will support the overall administrative activities. He/she will have to:
- Participate in the tendering process of security-related procurements. To draft technical specifications for all security-related tenders.
- Follow up on the implementation of security works at office, residence and expats’ houses to ensure value for money and completion as per contract.
- Coordinate and implement the Health and Safety operational procedures.
Roles and Responsibilities:
- Draft monthly reports regarding the safety measures for the staff and the facilities of the EU.
- Under the supervision of the HoA, monitor execution and performance of the security contracts.
- To implement EU Del parking SOPs.
- To follow up and update Drivers SOP and to perform fleet weekly checks.
- Under the instruction of the HoA, maintain updated the inventories of the security equipment (satellite phones, radios, telephones, protective equipment, etc) as well as all the related documents (Radio network/call signs, Warden System, etc)
- Inform the HoA of all the security system failures (CCTV system, card readers, access control system, opening of doors, fire alarms, etc.)
- To coordinate and implement the annual review of fire extinguishers and smoke detectors at the office, residence, fleet and expats’ houses.
- Perform any other administrative tasks as assigned by the HoA
Minimum Qualifications
- The ideal candidate for the European Union Delegation to Uganda (EU) Secretary should have completed Upper Secondary Education in a relevant field
- At least three years of relevant experience, preferably in an international environment.
- Experience in supporting and assisting a unit, and in coordinating the tasks performed there.
- Very good knowledge of PC usage and applications related to MS office, MS Excel, internet etc.
- Proven ability to work in a multicultural team
- Strong sense of initiative
- Attention to detail
- Discretion and confidentiality
- Ability to execute duties with accuracy
- Flexibility
- Good organisational skills
- Stress Management
- Capacity to communicate clearly, both orally and in written form.
- English – ability to understand C2, ability to read C2, ability to speak C2, ability to write C2]
Desired:
- Bachelor Degree in Social Administration/Science
- Training in Security Technologies (alarms, CCTV, monitoring equipment etc.)
- Experience in Health and Safety
- Administrative experience in an International Organization
- Experience in procurement
How To Apply for EU Uganda Jobs 2021
All candidates should please send their applications and supporting documents to DELEGATION-UGANDA-RECRUITMENT@eeas.europa.eu. The package should include a cover letter, a filled CV, Download CV Template, which must include three relevant referees, reference letter(s) of previous employment(s) and copies of education and training certificates.
The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to DELEGATION-UGANDA-RECRUITMENT@eeas.europa.eu .
Deadline: 6th August 2021
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