Medical Records Assistant – Makerere University Project

February 18, 2023

Job Title: Medical Records Assistant

Organization: Makerere University Project

Duty Station: Pakwach HC IV


Job Summary:

Responsible for the collection, validating, entry of data in the respective databases and maintaining an updated secure filling records system for easy access as well as generating periodic reports.


Roles and responsibilities

  • Track patients’ files especially ones without clinic exercise books and retrieve any information required by the key stakeholders in line with data management guidelines
  • Generate a monthly report for all patient’s clinic attendances, unscheduled, scheduled, new patients in line with MoH data management guide lines
  • Receive and register newly referred/ linked patients on every clinic day, assign each a distinctive clinic number, and updating appointments in line with clinic flow guidelines and in line with MoH data management guide lines
  • Record post patients’ data from their files into the facility’s electronic data base (Uganda EMR) on a daily basis in line with MoH data management guide lines
  • Collect, clean and routinely validate (weekly, monthly, quarterly and annually) data/information in health facility and from community level in line with IDI and MoH data management guide lines
  • Provide necessary data tools to all health facility staff and provide technical support in data documentation in line with MoH data management guide lines
  • Develop and submit periodic reports to key stakeholders and give timely feedback to the health facility staff in line with IDI and MoH reporting guidelines
  • Develop & maintain proper filing, storage and retrieval systems of patients’ medical records in the health facility in line with MoH data management guide lines
  • Periodically disseminate the updated health facility ‘Performance Monitoring Plan (PMP)’ and quality improvement indicators to track the performance of health facility in line with MoH data management guide lines

Minimum Qualifications

    • A diploma in Computer Science, Information Management and Data Management
    • Prior work experience in a busy HIV/AIDS setting is an added advantage
    • 1-2 years of related experience
    • Willingness to work and live in rural areas is required


How to apply

Interested applicants should submit their applications online via the link below:


Application deadline: 21st February 2023 at 5:00 pm.

Only shortlisted candidates will be contacted for interviews.

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